1 Introduction

1.1 Scope and Purpose

2 DIP Change Process

2.1 Types of DIP Change

1. A change to the DIP Supplement or Code Embedded DIP Rules – BSC Section F shall apply

2. a Tier One DIP CR – a material change; or

3. a Tier Two DIP CR – other changes,

1. an implementation cost greater than £500,000 for the DIP Manager and/or £250,000 for DIP Users;

2. placing new obligations on DIP Users and/or the DIP Manager that will require a change to the DIP User’s business operating model;

3. an Implementation Date will be more than 24 months after the date on which the decision is made.

2.2 Process Overview

1. submission;

2. validation (critical friend review);

3. initial assessment and raising;

4. further assessment as required;

5. final assessment; and

6. implementation/rejection.

1. industry workgroup assessment of the DIP CR;

2. consultation on the proposed solution to be implemented through the DIP CR;

3. DIP Service Provider Impact Assessment; and

4. Code Body Impact Assessment.

2.3 Submitting a DIP Change Request

2.4 Validation and Initial Assessment of DIP Change Request

1. if the DIP CR proposal has been completed fully;

2. whether a similar change, or a change that would, if implemented, have substantially the same effect, is already being progressed pursuant to the DIP or an Industry Code;

3. whether the issue seeking to be addressed can be resolved without need to raise a change;

4. whether the proposed solution is viable, achievable and has a reasonable prospect of being approved (including alignment with the DIP Objectives); and

5. whether a better solution could be achieved elsewhere e.g. issuing new guidance, or communications to better explain existing provisions within the DIP Rules.

1. Whether the DIP CR should be considered a Tier One DIP CR or Tier Two DIP CR for decision making purposes (in accordance with the criteria set out in the DIP Supplement, and taking into account any relevant guidance issued by the DIP Manager);

2. the urgency and associated timeline of progression to include proposed dates for key milestones in the plan e.g. initial workgroup, consultation, impact assessments and decision dates;

3. high level view of costs and complexity;

4. impact on the DIP and/or DIP Rules;

5. impact on DIP Users and stakeholders;

6. overlap with changes to Industry Codes in progress;

7. impact on Industry Codes and/or Energy Market Data Specification (EMDS);

8. DIP funding arrangements – whether the means of recovering DIP Costs should be reviewed in terms of whether a new category of DIP Payee needs to be created, and if so whether the mechanism for recovering costs will need to change;

9. DCAB membership – whether the constituent representative membership needs to be reviewed;

10. DIP Assurance – whether the DIP Assurance Strategy or DIP Risk Register should be reviewed;

11. whether the proposed solution will impact the DIP Manager’s ability to deliver DIP Core Services;

12. the need for DIP Service Provider impact assessment;

13. the extent to which workgroup involvement is necessary;

14. requirement to consult;

15. whether the cost of the DIP Change will be considered a DIP Cost, or the proposer should meet the cost of the DIP Change (see below and DSD005 ‘Funding and Budget’); and

16. implementation timeframes and implementation date.

2.5 Workgroup Assessment

1. Workgroup input is required to determine whether the DIP CR will have a material impact;

2. the DIP Manager has sufficient expertise to develop the proposal themselves;

3. where there are multiple potential solutions to the issue, whether a Workgroup can help determine the best course of action i.e. whether different solutions should be considered or the desired outcome can be achieved in a different way; and

4. a Workgroup would be a more efficient method for collating Code Body input than Industry Code impact assessment requests.

2.6 Consultations and Impact Assessments

2.7 DIP CR Final Assessment

1. a description of the DIP CR;

2. the impacts of the DIP CR on the items identified in the initial assessment, taking into account any consultations, impact assessments and feedback from Workgroups;

3. a cost-benefit-analysis of the benefits of the proposed DIP CR assessed against the cost and effort of implementation;

4. the proposed implementation date taking into account the impact on DIP Users and any other industry changes that are being implemented on or around the proposed implementation date which may impact DIP Users;

5. an assessment of the DIP CR against the DIP Applicable Objectives;

6. the DIP Manager’s assessment of whether the DIP CR should be approved or rejected.

2.8 Decision to implement

1. the DIP Manager shall arrange for the DIP CR Final Assessment to be presented to the DCAB at its next meeting following the publication of the DIP CR Final Assessment;

2. the DIP CR proposer may make representations at that meeting whether in person or in writing. Where the DIP CR proposer is unable to attend or make representations, the DIP Manager may make representation on behalf of the DIP CR proposer where instructed to do so by the DIP CR proposer and within the scope of those instructions;

3. the DCAB shall make its determination and the DIP Manager will publish the determination.

1. the DIP Manager shall publish the date when it will make its determination;

2. where the DIP CR proposer wishes to make representations to the DIP Manager, the DIP Manager shall engage with the DIP CR proposer in order to facilitate those representations;

3. the DIP Manager shall make and publish its determination.

2.9 BSC Panel determinations

2.10 Withdrawal

2.11 Implementation

1. ensure that changes to the DIP will be made by the DIP Service Provider; and

2. make the necessary documentation, governance and non-DIP changes (with support from the DIP Service Provider (if applicable));

2.12 Cross-Code Steering Group (CCSG) Membership

2.13 DIP Message definition changes

1. Industry Code change is raised;

2. REC Code Manager and CCSG are informed;

3. where multiple Industry Codes are involved, either the CCSG will designate a lead Code Body, or the Industry Code to which the change proposal applies will be the lead Code Body;

4. the change is progressed pursuant to Industry Code processes with collaboration as required e.g. aligned progression plans, attending each other’s work groups, responding to impact assessments, and responding to consultations. This should be coordinated by the lead Code Body;

5. once all Industry Code change proposals are finalised, REC Code Manager, the DIP Manager and Code Bodies will agree an implementation plan and dates – this may be co-ordinated via CCSG if required;

6. Code Bodies will make their final determinations as per their Industry Code; and

7. Code Bodies and DIP Manager will implement the change in accordance with their own processes.

2.14 DIP Swagger

2.15 DIP system only changes

2.16 Housekeeping

3 Management of DIP Change process

3.1 Prioritising DIP Change Requests

1. benefits to DIP Participants;

2. urgency;

3. overlap with changes to Industry Codes;

4. effort to develop;

5. effort to implement, which shall include costs and resources; and

6. impact on DIP Users.

3.2 DCAB updates

1. a breakdown of DIP CRs by progression stage (pre-raise/workgroup/consultation and/or impact assessment/pending determination/awaiting implementation);

2. a brief summary of each DIP CR and any updates since the last DCAB;

3. any determinations by the DIP Manager to reject/raise/approve DIP CRs;

4. which DIP CRs are likely to require DCAB determination;

5. any appeals received within the preceding 5 WD;

6. any instances of the Authority exercising its right to ‘Step-in’;

7. any pending Implementation Dates;

8. any matters on which the DIP Manager is seeking the advice of the DCAB

3.3 Costs

3.4 Communicating DIP Change

1. the DIP Service Provider;

2. all DCAB Members;

3. the Authority;

4. CCSG Secretary;

5. BSC change manager (or equivalent);

6. the BSC Panel Secretary;

7. REC change manager (or equivalent);

8. the REC Panel Secretary (or equivalent);

9. DCUSA change manager (or equivalent);

10. the DCUSA Panel Secretary (or equivalent);

11. SEC change manager (or equivalent);

12. the SEC Panel Secretary (or equivalent);

13. the change manager (or equivalent) of any other Industry Code Panel wishing to be notified of any DIP change business; and

14. the secretary of any other Industry Code Panel wishing to be notified of any DIP change business.

4 DIP Documents

4.1 Document Management

1. document templates;

2. style guide for documents;

3. style guide for digital publication;

4. metadata catalogue.

4.2 DIP Document Types

1. DIP Subsidiary Documents (DSDs) – documents that are subsidiaries to the DIP Supplement and will provide detail on how systems and processes are expected to work and be delivered;

2. Supporting documentation – documents that are intended to provide assistance and information to DIP Users and other stakeholders. This may include guidance documents, FAQs, and summaries of the DIP Rules. Supporting documents are not subject to the DIP change process as laid out in this DSD, but are controlled documents as per this paragraph 4 and are provided on a value added basis.

4.3 Approval for Document Changes

4.4 Baseline Statement

1. all controlled DIP documents and their type;

2. the latest version of DIP documents that are in force; and

3. The DIP CR that resulted in the latest version of each DIP document.

Amendment Record